Manufacturing Industry Groups - Demo
Documentation from manufacturing companies have a wide range of applications. Documents can be arranged into groups that have a specific function, such as job tracking or quality control. Each document has a specific purpose in the business process that the group it is included in performs. When scanning and indexing these documents, it is important to have experienced professionals who are familiar with your applications and know how to select the proper fields for indexing. Important to the process, also, is proper preparation of those documents to be scanned. Spectrum Information Services proven project management practices adhere to the following procedure to insure that all documents are organized and ready for electronic imaging:
Once the document management shipment arrives, the actual papers to be scanned are logged and prepped for accurate and legible scanning. By this we mean that staples, paper clips and other non-paper obstructions are removed and that torn or dog-eared pages (job trackers, routing sheets, etc.) are straightened out. In addition, small notes and "post-it" tags that won't fit through a scanner are affixed to larger sheets that will move quickly through the paper scanners. Then, separator sheets (bar code sheets) are inserted between logical files or records for a specific transaction or process to help & with the indexing.
Finally, after all the scanning project papers to be scanned are ready for imaging - they are processed down the production line into the document management system of your paperless office. For an easy to understand multimedia presentation of this process, CLICK HERE.
- An inventory of each box is prepared that details what
documents and folders to be scanned are in each box.
- Bar coded documents are grouped together by logical
category, such as patient chart number or social security
number - for instance.
- Scanning folders are then organized by properly marked
and ordered boxes for electronic imaging.
- Records to be imaged are quality controlled to insure
that they are in the correct scanning folder.
- The boxes of documents and records to scan are then grouped together into logical batches and batch numbers are assigned.
Once the document management shipment arrives, the actual papers to be scanned are logged and prepped for accurate and legible scanning. By this we mean that staples, paper clips and other non-paper obstructions are removed and that torn or dog-eared pages (job trackers, routing sheets, etc.) are straightened out. In addition, small notes and "post-it" tags that won't fit through a scanner are affixed to larger sheets that will move quickly through the paper scanners. Then, separator sheets (bar code sheets) are inserted between logical files or records for a specific transaction or process to help & with the indexing.
Finally, after all the scanning project papers to be scanned are ready for imaging - they are processed down the production line into the document management system of your paperless office. For an easy to understand multimedia presentation of this process, CLICK HERE.
