Other Industry Groups - Human Resources
Human Resources departments must manage the employee life cycle through a
series of steps controlled by Federal and State Labor Laws
as well as best business practices. Building and evolving
a quality labor pool is a labor intensive task requiring significant
record keeping and compliance monitoring.
Document creation begins with the hiring process. Numerous documents record a series of steps that include:
Each step in the recruitment effort generates at least one document - and often more. These documents must be kept together in an employee file indexed for fast and easy retrieval so personnel records can be updated and reviewed as required. Once hired, the employee file expands to include documents for:
As employees become embedded in the organization, job activity and performance must be reviewed and recorded. These performance reviews and activity recordings must be kept under the control of an easy to use document management system if your HR department is to remain competitive and able to service both company and employee needs. Important documentation that should be scanned and imaged for electronic storage and retrieval includes:
As the employee life cycle draws to a close, having access to all employee records via instant electronic document or record retrieval will protect your firm from unnecessary litigation, labor board hearings, OSHA notifications and employment lawsuits. Further, controlling your HR Department administrative work flow with an electronic document management system will insure that you are in full compliance with all labor laws concerning:
Spectrum Information Services provides employee and human resources record document scanning and document storage for HR departments of aerospace firms, aviation companies, colleges and universities, and the hospitality industry including restaurants and food preparation companies to name a few of the myriad industries operating throughout Southern California and the southwest – including Los Angeles County, CA, Orange County, CA, Riverside County, San Bernardino County, and San Diego County. We also have offices in Texas, Florida and Chicago.
Document creation begins with the hiring process. Numerous documents record a series of steps that include:
verification of adherence to recruitment policies
execution of retention strategies if needed
formal application for employment
employment screening, including background checks, and confirmation of certifications and degrees
interviews with HR counselors as well as the hiring department head
a formal offer of employment
a formal acceptance of the offer
Each step in the recruitment effort generates at least one document - and often more. These documents must be kept together in an employee file indexed for fast and easy retrieval so personnel records can be updated and reviewed as required. Once hired, the employee file expands to include documents for:
verification of company and job orientation
employment contracts
authorization for benefit deductions as required
W9 forms
W2 forms
401K deduction and benefit forms
IRA payroll deduction forms
non disclosure agreements ( NDA )
emergency contact information
As employees become embedded in the organization, job activity and performance must be reviewed and recorded. These performance reviews and activity recordings must be kept under the control of an easy to use document management system if your HR department is to remain competitive and able to service both company and employee needs. Important documentation that should be scanned and imaged for electronic storage and retrieval includes:
employee training performance records
employee manuals
policy and procedure manuals
timesheets and project completion recordings
payroll records
expense reimbursement
benefit statements
paychecks and check stubs
vacation requests
emergency leave forms
performance reviews
As the employee life cycle draws to a close, having access to all employee records via instant electronic document or record retrieval will protect your firm from unnecessary litigation, labor board hearings, OSHA notifications and employment lawsuits. Further, controlling your HR Department administrative work flow with an electronic document management system will insure that you are in full compliance with all labor laws concerning:
notifications of termination
exit interviews
review of rehire policy
Spectrum Information Services provides employee and human resources record document scanning and document storage for HR departments of aerospace firms, aviation companies, colleges and universities, and the hospitality industry including restaurants and food preparation companies to name a few of the myriad industries operating throughout Southern California and the southwest – including Los Angeles County, CA, Orange County, CA, Riverside County, San Bernardino County, and San Diego County. We also have offices in Texas, Florida and Chicago.