Public Sector Industry Groups - Accounts Payable
All county and municipal governments rely upon a well qualified
network of suppliers, vendors and contractors to carry out
important city and county projects and services.
Payables records often start with RFQ, RFP and Requisition documents. It is important that document storage begin with these transactions and continue on through completion of the payables cycle with the check disbursement and remittance advice.
For any city or county government, resolving payment issues, managing cash flow and responding to audit requirements calls for the scanning and imaging of well organized and indexed accounts payable documentation. By having all your AP documents and records in electronic form - via scanning and imaging or as output from your accounts payable system, counties minimize redundant clerical workload and gain office efficiencies that quickly pay for their document scanning and document storage investments. Spectrum Information Services scans images of city and county accounts payable documents so they can be retrieved quickly in groups relating to logical transactions. These documents include:
Payables records often start with RFQ, RFP and Requisition documents. It is important that document storage begin with these transactions and continue on through completion of the payables cycle with the check disbursement and remittance advice.
For any city or county government, resolving payment issues, managing cash flow and responding to audit requirements calls for the scanning and imaging of well organized and indexed accounts payable documentation. By having all your AP documents and records in electronic form - via scanning and imaging or as output from your accounts payable system, counties minimize redundant clerical workload and gain office efficiencies that quickly pay for their document scanning and document storage investments. Spectrum Information Services scans images of city and county accounts payable documents so they can be retrieved quickly in groups relating to logical transactions. These documents include:
- requisitions
- requisition approval forms
- encumbrance authorizations
- purchase orders
- vendor invoices
- bills of lading
- stock receipts
- payment vouchers
- remittance advices
- canceled checks
